How to Complete Part 4 (Review, Communicate and Check) of NEBOSH IG2 Risk Assessment

When it comes to workplace safety, the NEBOSH International General Certificate (IGC) is a recognized qualification that equips individuals with the knowledge and skills to manage risks effectively. One of the critical components of the NEBOSH IGC is the IG2 risk assessment, where learners demonstrate their ability to assess and control workplace hazards. Part 4 of the IG2 risk assessment, titled "Review, Communicate and Check," is pivotal in ensuring that the risk assessment is not only thorough but also actionable and sustainable.

 This blog post will guide you through the process of completing Part 4 effectively.

Understanding the Importance of Part 4 in NEBOSH IG2 Risk Assessment

Before diving into the specifics, it’s essential to understand why Part 4 is crucial. This section ensures that the risk assessment is not a onetime activity but a continuous process that involves reviewing the effectiveness of control measures, communicating the findings to relevant stakeholders, and following up to confirm that actions have been implemented. Completing this section effectively guarantees that the workplace remains safe over time and that the risk assessment serves its purpose in mitigating hazards.

 

1. Planning the Review Date or Period with Reasoning

 The first step in completing Part 4 is to plan when you will review the risk assessment. This planned review date or period should be well-thought out, with a clear rationale behind it. Here’s how you can approach this:

 Factors to Consider:

 Nature of the Hazards: High risk activities or environments may require more frequent reviews. For example, if the risk assessment covers hazardous chemicals, a review might be necessary every few months.

Changes in the Workplace: Any significant changes, such as new machinery, processes, or personnel, should trigger a review. Therefore, your review period might coincide with planned organizational changes.

 Legal and Regulatory Requirements: Some industries have specific legal requirements for reviewing risk assessments. Ensure that your review period complies with these regulations.

 

 Example Scenario: [I have prepare this risk assessment on 10^th-March-2024 and the review date of this risk assessment is 10^th-March-2025. If any changes will not occur in the workplace like key personnel, workplace structures, machine and equipment or policies then risk assessment will review on review date otherwise of any changes occur then risk assessment will be review at that time.]

Writing Tip: When documenting this in Part 4, clearly state your planned review date or period and provide a concise explanation of why this timeframe was chosen. Aim for 50-100 words to stay within the suggested word count.

 

 

 2. Communicating the Risk Assessment Findings

Once the risk assessment is complete, it’s crucial to communicate the findings effectively. This step ensures that everyone involved understands the risks and the measures in place to control them.

 Methods of Communication:

 Meetings: Organize safety meetings to discuss the findings. This method is particularly effective in smaller teams where face-to-face communication ensures that everyone is on the same page.

 Emails and Memos: For larger organizations, emails or memos can be an efficient way to disseminate information. Ensure that these communications are clear, concise, and highlight the key points.

 Noticeboards: Placing the findings on workplace noticeboards can help reach employees who may not have access to email. This method ensures that the information is accessible to everyone.

 

 Who Needs to Know?

 Management: They need to be informed to provide the necessary resources and support for implementing control measures.

 Employees: Workers directly involved in the activities covered by the risk assessment must understand the risks and their role in controlling them.

 Safety Representatives: If your organization has safety representatives, they should be fully briefed on the findings to assist in monitoring and enforcing safety measures.

Writing Tip: In Part 4, describe how you will communicate the findings and specify who needs to be informed. Use 100150 words to provide a clear and detailed explanation.

Example: [The risk assessment will communicated with the manager the risk assessment will share with worker in TBT this risk assessment will share with all person of the site with graphical communication the hard copy of the risk assessment was given to the all worker of the bakery the risk assessment was displayed on the wall of the site the risk assessment will communicated with supervisor foreman and HSE manager.]

 

 

 3. Following Up on the Risk Assessment

The final step in Part 4 is to outline how you will follow up on the risk assessment. This process ensures that the control measures identified are implemented and remain effective over time.

 Follow-Up Strategies:

 Regular Inspections: Schedule inspections to check whether the control measures are in place and functioning as intended. For example, if the risk assessment includes safety barriers, ensure they are installed and maintained correctly.

 Audits: Conducting audits can provide a more in-depth review of the effectiveness of the control measures. Audits can be internal, where your team reviews the controls, or external, where an independent body assesses the effectiveness.

 Feedback Sessions: Engage with employees and safety representatives to gather feedback on the control measures. They can provide insights into any practical challenges or additional risks that may have arisen.

 

 Example Scenario: [I will follow up the risk assessment through arrangement of meeting with worker by mailing them through electronic devises I will ask the worker about my action I will arrange the meeting with supervisor and manager I will keep the record of my action I will visit in the site and check the action are carried out or not if the action were not carried out then I find reason why the action were not carried out I will ask the responsible person and will the progress of further actions]

 

Writing Tip: In Part 4, describe the follow up actions you will take and how you will ensure that the identified actions are carried out. Use 100150 words to detail this process clearly.

 

 

 

 Conclusion: Ensuring the Ongoing Effectiveness of Your Risk Assessment

 Completing Part 4 of the NEBOSH IG2 risk assessment is not just about filling out a form; it’s about establishing a process that ensures continuous safety in the workplace. By carefully planning your review dates, effectively communicating the findings, and diligently following up on the actions, you contribute to a safer work environment.

 Final Reminder: Take your time with this section, and consider the unique needs of your workplace. The effectiveness of your risk assessment depends on how well you can implement and monitor the control measures over time. By following the guidance provided in this blog post, you’ll be well-equipped to complete Part 4 of your NEBOSH IG2 risk assessment successfully.